I have been helping the lovely Jules from Heart Mama Blog with some of the technical bits. Among the items on her wishlist was to create a new email account linked to her domain name and link it to Gmail. Since Jules, can’t be the only person with this question, I decided to blog this tutorial about how to create an email account on your domain and link it to Gmail.
There are two assumptions here:
1) The hosting account uses cPanel
2) You have a pre-existing Gmail account
Step one: Login to cPanel
When you sign up with your host and get an email they should send an email with details for a cPanel login. Otherwise you can usually access your cPanel by typing your domain followed by :2083 (so for example: http://example.com:2083)
Step two: Scroll down to the section headed email and click on email accounts
Step three: Create your email account with your choice of email address and password.
Generally, a mailbox quota of 250MB is more than sufficient but you can change the size if you want to.
Make sure you can remember your password! You will need it when you are linking the account to Gmail.
After you have completed all of those details click: “Create Account”.
After you have created the email address, a little green box will temporarily appear saying that the account has been created.
In the list of email accounts click on the link that says: “Set Up Mail Client”.
Step four: Scroll down to manual settings
Step five: Login to Gmail and go to settings
Click on the wrench icon on the top right of the screen above your mailbox. Choose settings from the dropdown menu that appears.
Step 6: Go to the accounts and import tab
Click on the accounts tab on the top of the settings menu:
Step 7: Scroll down to Check email from other accounts
Click on “Add a POP3 mail account that you own”. A pop up window will appear. (If the pop up does not appear check your address bar and allow Gmail to create popups).
Step 8: Add the account details in the Pop-up window:
First you will be prompted to add the email address. Then click “Next step”.
The pop-up will then change. This pop-up will now show you:
Using the details from the “Secure SSL/TLS Settings” that you got in step 4. Complete this pop-up. Make sure that the port number matches the number from your settings.
Important: Make sure that “Always use a secure connection (SSL) when retrieving mail.” is checked.
After you have completed that step click “Add Account.”
Step 9: Success
Step 10: Choose if you want to send email from the account.
If you don’t then you are done and just need to choose “No” and click “Finish” . However, if you want to be able to send mail, then keep “Yes” selected and press “Next Step >>”
Step 11: Set up your name and choose whether to treat as an alias:
I generally uncheck “Treat mail as an alias” and if you are the only person who uses your gmail account you want to do that to. If you have it unchecked the email account will behave the same way as your Gmail account works. ( You can find out more about treating an email address as an alias in Gmail here.)
Click “Next Step”.
Step 12: Complete the server details
Once again use the manual settings from step 4. Make sure the SMTP server name and port number match those in your settings. Select Secured connection, using SSL. Click “Add account”
Step 13: Verify sending permission
You may need to open your Gmail account and go to the settings again (see steps five to seven if you need help) and scroll down to the Pop3 accounts and click on “Check mail now”. After you press “Verify” the popup will disappear.
You can either click the link in that email or enter the code and click “Verify”. After that you are done! Send yourself a test email to check it out.
Love and tech support,
If this helped you out, please let me know in the comments. Or if you need help, drop me a comment with that:)